Extract Text from cells in Excel – How to get any word from a cell in Excel



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This tutorial shows you how to input a formula into a cell in Microsoft Excel which will pull text from another cell in the spreadsheet or workbook. This is not a macro but a formula.

This particular tutorial describes how to pull text which is separated by spaces. This means you can pull any word from a cell so long as there are spaces in front of it or behind it. This works well for large lists which are formatted exactly the same. Additionally, though this shows you how to extract text using spaces, you can use any distinct symbol or character in a cell to extract the text consistently over a large number of cells.

The functions used include LEFT() and FIND().

To get the spreadsheet used here of for more excel video tutorials, macros, tips and tricks, visit the website You can also visit the forum there if you have any questions.

Have a great day!

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Comments

  • I found out using "FIND" in your "LEFT" or similar formulas on android or iOS does not work. Either gives me #NAME? on iOS or #Value errors on android. If anyone has a solution for these devices, I would like to know.

    rwalis July 27, 2020 6:06 am Reply
  • How to convert date "Monday, September 2, 2019"
    to "Monday, 2 September, 2019"

    Himanshu Dhekle July 27, 2020 6:06 am Reply
  • Thanks.

    Joben James July 27, 2020 6:06 am Reply
  • Hi how to extract data if entry is same same??

    excel info for FMCG July 27, 2020 6:06 am Reply
  • I receive a data dump on a daily basis containing street, city ,and state with lots of spaces in front and between text. TRIM doesn't work to remove them. These formulas only work if text is separated by ONE space. Any tip on how I may still extract text if there are hundreds or thousands of rows?

    0627196700 July 27, 2020 6:06 am Reply
  • I need to go through this a few times. My head is spinning with so many find functions and +1 and -1

    Subhajit Shome July 27, 2020 6:06 am Reply
  • why not simply use "flash fill" ??

    Saurabh prajapati July 27, 2020 6:06 am Reply
  • Thank you very much very helpful

    pay roll July 27, 2020 6:06 am Reply
  • Monitum: 28 dec 2019 16:07:52: auto RSP issue~monitum: 10 jan 2020 14:18:47 : ~vibhanshu singh bharti: 10 jan 2020 17:02:32 : monitor not working properly~

    How to extract VIBHANSHU SINGH BHARTI from above column please help

    Mohd Gufran Khan July 27, 2020 6:06 am Reply
  • similarly, pls display how to do mid function…..

    Mohammed Ghaziuddin July 27, 2020 6:06 am Reply
  • I want to del first two numbers from a column of phone numbers. How to do it? plz help

    Muddasir Shah July 27, 2020 6:06 am Reply
  • The issue is when the character used to be a parameter is not located in the same position…

    Marcelo Ribeiro Simões July 27, 2020 6:06 am Reply
  • May i use vlookup with this extract???? Please let me know.

    rony shafiq July 27, 2020 6:06 am Reply
  • Mind blowing sir

    Mohan Pal July 27, 2020 6:06 am Reply
  • I want to select only 2 numbers from left , please guide

    Gangesh Kumar July 27, 2020 6:06 am Reply
  • 09:22

    Ahmad Fadhli July 27, 2020 6:06 am Reply
  • Hello could [lease help me on this..#Opportunities=234#Defects=56
    i'm trying to extract only numbers (234 and 56) How i do this?

    Satish Kumar July 27, 2020 6:06 am Reply
  • This was very helpful. Thank you!!!

    Jay Patel July 27, 2020 6:06 am Reply
  • Thanks! But the advertising kept appearing… suck on that!!!!

    sk see July 27, 2020 6:06 am Reply
  • Thanks a lot, but what i am asking is can I search for a specific string inside a larger text and copying it? I need to extract certain words and its value to use it in a research later. or delete all other words to use the search in statistics later? many thanks.

    N Has July 27, 2020 6:06 am Reply
  • Give the man a hand, sooo helpful, thank you

    Humberto Campa González July 27, 2020 6:06 am Reply
  • Saved my time.

    Amit Chauhan July 27, 2020 6:06 am Reply
  • PERFECT!

    angkea som July 27, 2020 6:06 am Reply
  • Hello.  Great tutorial!  I have a spreadsheet with a list of times in 05:51AM or 07:13PM format and I need only the time in military format.  Any suggestions?

    debid44 July 27, 2020 6:06 am Reply
  • The text string is "47 Nelson Street Kettering Northamptonshire NN16 8QN" in Cell A2.

    Here I need the street(47 Nelson Street), Town(Kettering), county(Northamptonshire) and Code(NN16 8QN) in each separate cell of a row.

    How to do this? Give me the formula for each retrieval.

    Also, another string is "Ref. No: 19/00443/EPHMO   Status: Current Licence   Applicant Name: Mr Jack Oliver McLoughlin" in cell A3.

    I need only the ref no (19/00443/EPHMO) and the name (Mr Jack Oliver McLoughlin) in separate cells.

    Help me with these formulas.

    Amin Firnash July 27, 2020 6:06 am Reply
  • What function would you use if you wanted to extract just the name of the states? So everything from the right of the last space. Thank you.

    Matilda Melin July 27, 2020 6:06 am Reply
  • plzzz help sir
    suppose i hav a date in cell A6. in down there is paragraph so i want that date in the A6 cell in the paragraph

    Syam Unni July 27, 2020 6:06 am Reply
  • Fantastic video. Thank you very much!

    Riley Orscheln July 27, 2020 6:06 am Reply
  • Microsoft should make it much simpler than that, I presume.

    Carlos Vipe July 27, 2020 6:06 am Reply
  • 3 ads in 1 video. isn't it disturbing?

    Zafar Ullah July 27, 2020 6:06 am Reply
  • I need ur help to find Dr only..can u plz help me.

    rameshwar shukla July 27, 2020 6:06 am Reply
  • great. exactly what i need. i however also need to figure out how to only extract characters after the second space but before a third space.

    transparency transparency July 27, 2020 6:06 am Reply
  • i have a similar problem i have a text string of time that is not well captured (12:29PM or 11:39AM) i want a formula that can separate for me the PM and AM so i can get the time value i need, any Help please??

    Sam Lee July 27, 2020 6:06 am Reply
  • Hi , can you help me extract the price from this content:
    403-1211690-2456351 : EUR 49,79
    Thank you very much!

    Teodor Theos July 27, 2020 6:06 am Reply
  • what if, I wanna find any word which starts with "SA" & it has 8 Character Length, assuming that THIS specific word is anywhere in the sentence.

    Rohit Singh July 27, 2020 6:06 am Reply
  • Hi I have a question. I don't know if a function like this exists or well I think anything is possible with excel! So I am using the following function for a project: MID($A1, COLUMNS($C1:C1), 1) so the outcome appears on C1. and this is to get a certain set of numbers or words on a certain cell to appear on different cells. I would like to know if there is a formula or a way I can create a macro for this outcome to appear from back to front. Like say there is a range A:1 to A15 I want numbers to appear from A15 to A1 – back wards. Like the last cell on the selected range to the filled first. Can someone help me with this please. Thank you

    Dilan Christian July 27, 2020 6:06 am Reply
  • Awesome. Totally perfect!

    Faça Sua Escolha July 27, 2020 6:06 am Reply

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